Trip Onboarding WorksheetYay! Let's get started. We're excited to work together. Please provide us with all your info so we can start setting up your trip.Group/Church Name*Group Coordinator Name*That's you!Group Coordinator Email Address* Group Coordinator Cell Phone*Group Coordinator Work PhoneOr other secondary phone where we can best reach you.Group/Church Address* Street Address City AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code Group Coordinator Mailing Address* Street Address City AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code Preferred Mailing Address*If we want to mail you info to pass along to your team, which above address should we use? Group/Church Address Personal Address Trip and Training OptionsTrip Location*Where do you want to go?Own LocationBeaumont, TexasChicago, IllinoisCosta RicaCubaDallas, TexasEcuadorEl SalvadorGreeceGuatemalaKansas City, KansasLynch, KentuckyLynn, MassachusettsMexicoNew York, New YorkOswegoUgandaSelect your preferred Missions Training Dates* June 26-28, 2020 July 1-3, 2020 July 30-August 1, 2020 August 6-8, 2020 Trip Dates Requested*List the dates you will travel to and from your location (not including training dates). Teams are encouraged to depart for their trip directly from Missions Training.Estimated Group Size*Please note that teams utilizing Touch the World for flight arrangements must have a minimum of 10 to secure group booking.Ages of Participants*Check all that apply Middle School High School College/Young Adults Adults Number of Team Leaders Anticipated*Touch the World requires at least 2 leaders per team (one of each gender unless it is a single-sex team) with a preferred student to leader ratio of 4:1.Are you interested in utilizing a TTW Team Leader?* No thanks, we've got all our own leaders and are covered. Yes, let's discuss the options. Do you have proof of Background Check Clearance for anyone 18 or older?*Touch the World requires that each Team Leader and any participant 18 or older provide proof of background check clearance. The cost for TTW to run your checks is up to $50 per background check. The total fees would be deducted from your group deposit. I'm able to provide proof of clearance for all team leaders and participants 18 or older. I want Touch the World to run background checks for my eligible participants. Check here if you are looking for TRAINING ONLY.We've got everything for our trip covered but are super excited to get trained by Touch the World! I want TRAINING ONLY Donation ProcessingAll teams will be responsible for meeting a 50% team funding deadline and 100% team funding deadline. Touch the World offers an online fundraising platform (Mightycause) at no additional cost that will enable your students to individually raise funds towards the total team goal. If you choose to utilize TTW’s donation processing option, donations can also be received for each student through our office and added to your team account. Each individual will receive a total list of all their contributors.Would you like to utilize Touch the World's donation processing and online platform?*Yes please!No, but thank you! We have our own systems in place. We will issue payment at the 50% and 100% deadlines.Transportation OptionsHow will your team travel to your location?* Driving Flying Please select your driving arrangements* We have our own vehicles to use for transportation We will need to rent vehicles for travel Do you want to build into your total team budget any additional transportation costs (fuel, tolls)?* Yes, please. No, we don’t need to budget anything additional. How much would you like to include?*How will you pay for your rental vehicles?*Touch the World is able to include rental van costs in your budget. Here’s how it works: You take care of booking a reservation and send us your invoice. We will budget this amount into your total team budget to raise and issue a check in the invoice amount after final fundraising goal has been met. Note that typically there is no payment up front on the reservation, however keep in mind that almost all major vehicle rental companies will require that the name of the person booking the reservation will need to match the driver's license of the primary driver and the name on the credit card at the time of payment. I want to include this cost in our total team budget. We will fund the rental van and transportation expenses through a separate budget and do not need to include in team budget. Do you want to build into your total team budget any additional transportation costs (fuel, tolls)?* Yes, please. No, we don’t need to budget anything additional. How much would you like to include?*Would you like Touch the World to arrange your flights?*Touch the World is only able to secure group bookings when you have 10 or more participants. What are group bookings? Airlines put aside blocks of seats to reserve for groups at the main cabin rate (not economy). This means that the price per ticket will be slightly more than you would find on a search engine website looking for the cheapest flights. The advantage is that those seats can be reserved without immediate payment. A confirmed headcount (of 10 or more) will be required 90-60 days before trip departure. Final payment is due at time of TTW’s 50% fundraising deadline (typically 60-30 days before departure). Yes, I have 10+ participants and want TTW to arrange our flights. No, we will arrange our own flight transportation. By choosing this option, I understand that I may not include the total airfare costs into the total trip goal to be raised through TTW. I will also be completely responsible for all flight changes, travel complications, visa requirements, etc. Airport Preferences*Please select all airports you are open to flying/out of for the best price options. Newark LaGuardia JFK Philadelphia Other Please write in your airport preference*Financial InformationThe cost of Missions Training is $249 per person. This includes: All costs for the 3 days including food & lodging Field Guide, Devotional, and Re-Entry Journal per participant T-shirt and other team gear Pre-Training curriculum & guides for additional preparation Would you like any of the following add-ons? Medical Bag on Trip ($50) A medical bag with ample supply of first-aid items and over-the-counter meds are provided to every team at Missions Training. Click here if you want to add on the option of taking that bag with you on your trip. Leader Training ($TBD) Thorough training program for all of your team leaders, including 3 online training modules and 3 Leader Guides per team. Other Financial InformationTouch the World builds the following components into the cost of all trips. We have learned over our years of experience that all are necessary for a successful and safe mission trip. The base cost for all TTW trips includes: Missions Training and all team essentials, e.g. T-shirt per person, Field Guide, Devotional, Re-Entry Journal, etc. ($249 pp) Team Ministry project supplies ($15 pp) Food on location Lodging on location Ministry donation to host Project materials on location Translator or security on location (if applicable, provided by host) Ground transportation on location (for international teams) On-location Excursion (day-off activity and/or a meal-out) Travel Insurance for all participants ($3 per day) The following items are NOT included in the trip cost unless otherwise specified: $50 application fee per person due with application (non-refundable) Visa fees if applicable Transportation to/from Missions Training and airport You may ADD the following items to your trip budget by checking below: Checked luggage fee ($50 per person, depending on airline) Travel food ($20 per person) Would you like to add on an Emergency Fund?Touch the World recommends having some extra cash or a credit card on hand to cover any unexpected costs, supplies or medication needed on site or to use in case of emergencies. Traveler's insurance will reimburse medical emergencies but you will still need cash on hand. For any emergency funds not used on site, TTW suggests leaving it behind for a love offering to your host or host ministry and/or to celebrate a job well done with your team by going out for a special treat. Yes, I want to add an Emergency Fund to my trip budget. No, I don't want this add-on. How much would you like to include for the Emergency Fund?We suggest budgeting $10-25 per person.Confirm and SubmitAttestation* I have read and completed the above form to the best of my knowledge. Following completion of the Onboarding Worksheet I understand I will receive a custom trip budget and group contract to sign and submit with deposit to secure my spot as a TTW team. My team spot will not be reserved until receipt of the contract and deposit. Digital Signature*
